It is our choices...that show what we truly are, far more than our abilities.                         -  J. K. Rowling

Proposals will be reviewed by the Eden Township Healthcare District Board of Directors and designated staff. During the review process, ETHD may require additional information from applicants. This information may be obtained through oral or written clarification of a proposal and/or site visits.

Eden Township Healthcare District maintains a grant selection process which is fair and equitable to all applicants. All applications are reviewed carefully by the Board of Directors in public session. Funding decisions are final and not subject to an appeals or grievance process.

Not all project proposals received by the Foundation can be funded. Since the Foundation receives funding requests far in excess of available grant funds, only a small portion of the requests can be approved. A decision not to fund a proposal does not reflect on the merits of the applicant or the value of the proposal, but rather results from limited resources.

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GRANT REVIEW AND PROCEDURE FAQ's

Q. What is the procedure for review of the grant proposals?

A. Grant proposals are reviewed by staff to ensure all required components have been received and basic qualifications are met. In addition, staff will make a recommendation to the District, based upon a District criteria evaluation tool, to determine an appropriate fit with District priorities, valid outcome measures, reasonableness of budget, and feasibility of success, among other things.

Q. Is there weighting to the criteria used to evaluate each proposal?

A. Yes. The Board places the greatest emphasis on programs that closely match the District's priorities established for the year. Particular emphasis is placed on programs that have clearly identified and measurable goals and objectives, that demonstrate a need for the program or service, and that establish a new or creative approach to a health care problem.

Q. How soon after a decision is made will an organization receive funds?

A. Because funding is conditional based upon the Grant Agreement (a contract between the District and the funded agency), this will vary slightly with each grant. Following approval, the District will develop a Grant Agreement, specific to each agency, which specifies the terms and amount of funding. The Grant Agreement will then be sent to the successful applicants soon after they are notified of the District’s decisions. Once agreed to and received, the funding will proceed according to the schedule.

Q. Are funds given in one lump sum or over the course of the year?

A. That is decided on a case-by-case basis. The majority of grants are issued over the course of the year so that organizations can report their progress at specified intervals to ensure they are meeting the requirements of the agreement. If an organization fails to file a report or meet the requirements of the grant, the District may withhold the remaining funds.

Q. Although multi-year funding is rare, would you consider re-granting year to year?

A. Yes, but there are no guarantees that the District will fund a program every year. The goal of the District is not to become a routine funding source, but to foster the development of programs that meet health needs. A component of your grant application should outline how the program will sustain itself over time.

Q. How many times can an organization submit a proposal? How many proposals can an organization submit?

A. An organization is eligible for funding only once in a fiscal year. Once a grant has been issued for an organization, no other grants from that same organization will be considered during the same year.

Q. Can the Community Health Fund be depleted in one funding cycle or are you allocating a certain amount per cycle?

A. The funds are divided equally between the two cycles.

Q. Are there separate funds for the large and small grants, or are all proposals competing for the same pot of money?

A. The funds are not separated. Large and small grants are made from the same fund.

Q. If at the end of the funding cycle the organization has not used all the grant funds, can we carry the money over or are we required to return unused funds?

A. In general, unused funds are required to be returned. Organizations may apply in writing to the District to keep unspent funds, if there is a compelling reason. Written consent of the District is required to keep unspent funds.